Thursday, November 9, 2017

Procurement Management

Supplier Maintenance
Function path: Creditors > Creditors > Supplier Maintenance
A supplier is anyone you might buy products from, receive services from, or send faulty return order to. With nextERP, you can easily store suppliers' data and track details to gain an insight for improving your business. On Supplier Maintenance page, you add/edit a supplier and maintain their information, such as name, address, contacts, financial details and so on. Each supplier will have their own supplier account number, and you will create all purchase documents with these account numbers.

Purchase Order
Function path: Procurement > Purchase Orders > Enter Purchase Order
A purchases order is a document you send to your suppliers. It is used to tell your supplier delivery date, types, quantities, and agreed prices for products/services you required. With nextERP, you can create a Purchase Order, email it to suppliers, and print out a paper copy

Function path: Procurement > Purchase Orders > Enter Supplier GRV
In nextERP, the term, GRV stands for Goods Received Voucher. This document will be entered when you receive goods from a supplier. In nextERP, the items of a GRV are generated from the purchase order you placed, hence you will merely be able to change some item fields such as quantity, unit price, etc. In other words, you can't add/remove any items from a GRV. After GRV is approved, these goods on GRV will be brought into stock.

Import Cost
Function path: Procurement > Costings > Enter Import Cost
When buying products abroad, you may need to pay extra money more than the price of the products themselves, it is so-called import cost. Import cost will include packing fee, transportation fee, customs duties... etc. In nextERP, Enter Import Cost helps you to records these extra costs. In addition, nextERP will provide a friendly warning message when you complete an import GRV without binding any Import Cost. However warning is just a reminder, It is fine to proceed an import GRV without binding any import cost.

Function path: Creditors > Creditors  > Expenses Incurred
It is advisable to capture all records when money goes out of your pocket, whether it is for buying a product for internal use or receiving a service to run business, like telecom fee.
In other words, Expenses Incurred helps you to record the money spent buying something that is not part of your stock or a service to run your business. With nextERP, it is easy to organize your out-of-pocket money and keep track of them. It does help during tax time.

Debit Note
Function path: Creditors > Debit Notes > Enter Debit Note
A Debit Note is a document given to your supplier to whom you returned products. It makes all necessary corrections to inventory, expense, and tax accountsIn nextERP, you create a debit note according to a GRV to reduce the amount which you owed your supplier. 

Return Order
Function path: Creditors > Faulty Stock > Enter Faulty Stock Return Order
In nextERP, A return order means Faulty Stock Return Order. Literally speaking, it is entered only when you are going to return a faulty stock to your supplier. And then the supplier will return you a repaired item, a replacement item or credit. If the supplier returns you a repaired item or a replacement item, go to function Enter Receive Stock from Supplier and complete the Return Order process. If the supplier returns you a credit, go to function Enter Receive Credit from Supplier to complete it.

Creditors Balance Owed
Function path: Creditors> Enquiry and Reports > Creditors Balance Owed
Creditors Balance Owed report which displays Creditor Age Analysis is a periodic report. It lists the balance you owed to suppliers and credit limit. It is a good tool used to know the amount of money owed to each vendor and how long they have gone unpaid. This report helps you manage your payables to ensure that you pay your suppliers timely.


Post a Comment